Optimising Business Performance
  
 

Business Specific Solutions

The Meeting Manager was designed to provide a centralised and collaborative solution to meeting management.  All Items (Minutes and Actions) can be added, displayed and managed through to completion by all meeting attendees and at the same time giving the Manager or senior management a 'live' picture on the progress of the Item Management function at any time.  This live picture can also be used during meetings to discuss and update progress and mitigating actions.

The Process consists of 3 stages.  Meeting Setup, Adding Meeting Items, Meeting Item Management and Item Closure.  All Meetings and their Items across the entire process can be accessed via the Meeting Manager Control panel including closed Items.

Once rights are given, the Manager would continue by adding a meeting from within the Control Panel.  Meetings can be different types and dates.

 		After a the meeting is created, Meeting Items need to be added.  A meeting Item is a Minute or Action.After an Item is added, the user specified in the 'owner' field is sent the Item to manage.  They are then expected to keep the Item's progress up to date.  Items that have the owner field set to 'external' will be only accessible by the Manager or the assigned Administrator.  It is expected external owner Items will be kept up to date by the Manager or the assigned Administrator. 

Once an Item is in the system, it cannot be deleted and it's updates can only be added to.  This provides full auditability.

When an Item is closed, it in fact is still fully accessible in the control panel by the Manager and assigned Administrator.  The Item may also be reversed back into process by only the Manager and assigned Administrator.

  


  Meeting Manager Features (pdf)

Features
  • Centralised, collaborative database for Meetings, Actions and Minutes
  • Full workflow features using Metastorm BPM To-Do lists (for allocated actions)
  • Automatic RAG (Red, Amber, Green) status management
  • External user management
  • Automatic Priority upgrades
  • Full Auditability - tracks all changes/updates to actions & minutes
  • Access Control features including Administrative users (Eg Personal Assistants)
  • Manage by Project, Programme or Business Area
  • 3 level sorting
  • Meeting Date & Type Navigation buttons including 'All Dates' & 'All Types'
  • Filter by RAG, Item Type, Item Status & Meeting Status
  • Automatic emailing on Auto RAG 'RED' status change
  • Automatic emailing of Agenda and Calendar Appointments to Attendees
  • Full searching facilities
  • Can be configured to be Project Management and/or Business Area based
  • Seamless integration into the Web Reporting Pack

Clanmere, 33, Graham Road, Malvern, WR14 2HU.
+44 (0)1684 571960