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The Meeting Manager was designed to provide a centralised and collaborative solution
to meeting management. All Items (Minutes and Actions) can be added, displayed and managed
through to completion by all meeting attendees and at the same time giving
the Manager or senior management a 'live' picture on the progress of the Item
Management function at any time. This live picture can also be used
during meetings to discuss and update progress and mitigating actions.
The Process consists of 3 stages. Meeting Setup, Adding Meeting Items, Meeting
Item Management and Item Closure. All Meetings and their Items across the entire process can be accessed via the Meeting Manager Control panel including closed Items.
Once rights are given, the Manager would continue by adding a meeting from within
the Control Panel. Meetings can be different types and dates.
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After
a the meeting is created, Meeting Items need to be added. A meeting Item is
a Minute or Action.After an Item is added, the user specified in the 'owner' field is sent the Item
to manage. They are then expected to keep the Item's progress up to date.
Items that have the owner field set to 'external' will be only accessible by the
Manager or the assigned Administrator. It is expected external owner Items
will be kept up to date by the Manager or the assigned Administrator.
Once an Item is in the system, it cannot be deleted and it's updates can only be added
to. This provides full auditability.
When an Item is closed, it in fact is still fully accessible in the control panel
by the Manager and assigned Administrator. The Item may also be reversed back into
process by only the Manager and assigned Administrator.
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